Information for new professors

As a new professor, you are welcome to a ceremony at Kulturens hus in Luleå city centre, 8 November 2025. The ceremony is followed by a banquet at the university campus. You may invite three guests. Last day to register is 28 September.

Invitation and registration

If you started your employment as a new professor between 1 September 2024 and 31 August 2025, you are invited to the inauguration ceremony and banquet on 8 November 2025.

The invitation is sent out at the beginning of September and the deadline for registration is 28 September.

After registration, you will receive a receipt to your e-mail (if it does not reach your inbox, check your spam folder) together with a code. The code is your and your banquet guests' entry ticket to Kulturens hus and the banquet. Present the receipt with the entry code at the respective entrance, either via mobile or printout.

The university will cover the cost of the banquet for you as a new professor.

Guests

You may invite three paying guests to accompany you to the banquet, whom you register via the link in the invitation. The cover charge for your guests to the banq­uet is SEK 895 per person and is paid by card upon registration.

The ceremony at Kulturens hus will also have room for some extra relatives/friends in addition to your banquet guests. These guests must be registered (first name, last name) no later than 6 November to: akademiskhogtid@ltu.se, as they also need an entry code. There is no charge for guests who are only present during the ceremony.

Can I bring children to the ceremony? It is a long ceremony and it can be challenging for children to sit still and quiet for so long. We do not recommend bringing small children. If you choose to bring children, the person in charge of the child during the ceremony is responsible for ensuring that the child does not disturb the ceremony. Remember to sit far back so it is easy to leave the hall if necessary. If you have a child in a stroller, there is room to be at the wheelchair spaces at the back, entrance via the left door to the Main hall. Please notify akademiskhogtid@ltu.se if you wish to use this space.

Can I bring children to the banquet? The banquet is not as disruptive as the ceremony. However, the banquet is long, about four hours, and food is served late. There is no child-friendly menu. Children who are not seated at the table (but are instead in strollers or high chairs) and who do not eat the menu are not counted as paying guests, but should be notified to akademiskhogtid@ltu.se.

Ceremony

The ceremony starts at 16:00 in the Main hall (Stora salen) of Kulturens hus, Saturday 8 November. The ceremony begins with a procession where the new honorary doctors, doctors, and professors march into the auditorium. All those participating in the procession gather at 15:45 at the latest outside the Main hall for line-up.

Invited guests shall have taken their seats no later than 15:45, when the doors close. Seating is free, except for reserved seats at the front.

During the ceremony, you will receive a diploma from the Vice-Chancellor Birgitta Bergvall-Kåreborn. The ceremony is about two hours long.

Rehearsal

For everything to run smoothly, it is necessary to have a rehearsal. This will take place on Friday 7 November from 15:00 to around 17:00 in the Main hall (Stora salen) of Kulturens hus. Before the rehearsal, please watch this instructional video on how the ceremony is conducted External link, opens in new window.. There is no dress code for the rehearsal.

Live streaming

We will livestream the ceremony in Kulturens hus. The camera will be pointed at the stage from the back of the hall. The audience will not be filmed.

You can find the link to the livestream here about a week before the ceremony. You can share the link with family and friends who are unable to attend.

Banquet

After the ceremony, there are free buses for the banquet guests to the university campus where the banquet is held at the restaurant STUK. The banquet begins with mingling and is followed by a three-course dinner with drinks and coffee, entertainment, and speeches.

At dinner, your guests sit at your table, and you find the seating arrangement on site.

At the banquet, all guests are served the same menu, considering special diets and allergies that you specify when registering. However, there is no children's menu.

Dinner is usually finished around 23:00 and after that, everyone is invited to dance. The restaurant STUK is then open for other guests who then need an after-party ticket. A link to purchase after-party tickets will be posted here later.

Dress code

Those taking part in the procession wear formal attire. This means a tailcoat with white vest and white bow tie, black socks and black shoes, alternatively a long dress or a two-piece garment with a long skirt in your chosen colour. Other types of formal attire, such as uniform or folk costume, are also acceptable.

In Luleå, you can rent a tailcoat at Skräddar'n, Tullgatan 12, Luleå, 0920-691 19.

The dress code for banquet guests is tailcoat or dark suit alternatively a long dress or a two-piece garment with a long skirt. For guests who only attend the ceremony in Kulturens hus, a proper outfit is fine.

Consult us if you have questions, akademiskhogtid@ltu.se.

Photography

Before the ceremony, there is a group photo at 14:30 together with the Vice-Chancellor. Gathering no later than 5 minutes before outside the Main hall in Kulturens hus.

Own photography during the ceremony in Kulturens hus is permitted from the respective seat, but not on the stage. Avoid noisy or bulky cameras.

Luleå University of Technology will hire a photographer who you can book to take portraits of you and your guests in connection with the banquet at restaurant STUK. A link to book a photo session will be posted here later.

The university's photographers will also take pictures during the ceremony and the mingling. The images may be published on, for example, the university's website and social media.

Cancellations

Any cancellations must be notified as soon as possible to akademiskhogtid@ltu.se. Cancellations for banquet guests later than one week before the banquet will not be refunded. Please note that non-payment does not count as a cancellation.

Contact

If you have any questions, please contact akademiskhogtid@ltu.se.