Luleå University has a well-developed environmental policy and is keen on all activities related to the University in different ways helping to protect the environment and improve the different resource types. One part of this is to send orders and receive invoices electronically. Below are the requirements for contracting suppliers to Luleå University.
Luleå University of use of electronic trading systems support UNIT4 Business World. This means that the framework agreement supplier to be connected to the university's e-commerce system and adopted providers should receive orders electronically on the contractual agreement so specifies.
Suppliers shall within four weeks after signing the contract to provide the University with articles, quotes and other information by filling out the required fields in the Excel price list provided by the university. When updates are contractually supplier is obliged to send an updated price list excel. The data in Excel price list shall reflect the agreements, both in price and scope. Responsible purchasers will approve exceprislistan before it is published in e-trading system.
In exceptional cases, the so-called punch-out used to the provider's own webshop.
Order Format for e-commerce
Supplier can choose between two order sizes; sveorder and PDF orders via e-mail. If Sveorder selected the supplier must be able to receive Sveorder 2.0, with the ability to easily order response in the form of e-mail. Specification available on http://www.sfti.se/standarder/bestallningsprocesssftisvehandel/sveorder/sveorder20.1894.html
We encourage our suppliers rekvirenter refer to our e-commerce system of orders sent mistakenly to you.
PDF via email
If the order by email in pdf format selected, the supplier must have an email address that is monitored weekdays. It should be possible to e-mail confirmation to rekvirent (email address is on the order).
Supplier to send electronic invoices in sveformat, there are two options to choose from.
Supplier can send Svefaktura 1.0 (SFTI simple e-invoicing). Specification available on http://www.sfti.se/svefaktura . University reference shall be stated in the correct fields according SFTI specifikation http://www.sfti.se/standarder/bestallningsprocesssftisvehandel/sveorder
If the supplier does not have the ability to send svefakturor provider can charge acquire a user on www.fakturaportalen.se to through this web portal to register their invoices then automatically delivered to the University of sveformat. The university's order number to be registered in the "Customer Order Number".
If the invoice is generated by an electronic orders as shall invoice reference always be the university's eight digit order number (as shown on the order). If the invoice is generated by a purchase in another way then the invoice reference always be rekvirentens digit cost center. When should rekvirentens name and project number stated on the invoice Beställarreferens2.
Marking of invoice
If an invoice is received mislabelled in the "Reference" will be returned once the invoice issuer for correction.