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Information for staff

Published: 2 March 2020

Updated 30 June 15.10.
The university has continued monitoring and increased preparedness regarding the development of Covid-19. The development is continuously monitored by the university's central coordination group. During the summer, this page will be updated when needed. The latest information is always at the top.

The latest information

The pandemic is still ongoing. The restrictions from the Public health Agency of Sweden still apply.The university urges everyone to consider any travels in work carefully.

If the Ministry of Foreign Affairs (only in Swedish) advises against travel to a country, no insurance applies to the employee.
If the trip is deemed necessary to carry out, it is important to check the Ministry of Foreign Affairs' information and the information on the site of Public Health Agency of Sweden continuously. It can be quick changes.

Work in Autumn

The Vice-Chancellor has decided on teaching that applies to Reading Period 1 in the Autumn term of 2021 which means that both digital and physical education will be conducted. With an increased presence of students, staff also need to be on site to a greater degree.
The university is planning for a gradual escalation of physical activity on campus. From the start of the semester, employees will work on site to a greater extent than today. How much attendance is required on campus is assessed by the immediate manager and determined by the needs. The government has decided that the University will continue to make it possible for employees to work from home until 15 September, based on what is required to maintain operations and services.
For LTU, this means that staff who do not have work-related tasks such as teaching, study administration, laboratory work and the like mainly continue to work from home. Meetings usually continue to be held at a distance. The restrictions may change depending on how vaccinations and the infection situation change. All students who do not attend a regular distance education are encouraged to be on site and prepared that physical activities will be carried out at the place of study.

The immediate manager decides how the presence of staff takes place in the best way based on the recommendations decided on by the Public Health Agency of Sweden.

Vaccination on paid working hours

As there is a societal interest in stopping the spread of infection, the university has decided to make an exception for vaccination against covid-19, which in this case can take place during paid working hours. More information on FAQ.

Information about vaccination in Västerbotten can be found on this website.
Information about vaccination in Norrbotten can be found on this website.
Information about the university´s main provider of Company health can be found on the web for staff.

You can get vaccinated in another region or in a different place than where you are registered. This could be, for example, if you work or study in another place or live elsewhere in the summer. Read more on 1177.

Vice-Chancellor´s decision for Atumn 2021
Teaching and examination may be conducted at the respective place of education (campus) when recommended physical distances can be maintained. Digital teaching and examination should continue to be applied where we have had positive experiences and in order to thin out physical presence. Teaching and examination on campus still presupposes that the Public Health Agency of Sweden's regulations and advice are followed. The university has taken a number of measures to make it possible to follow the recommendations, but it is also of great individual responsibility that everyone, students as well as employees, follow the Public Health Agency of Sweden's regulations and advice as well as the university's instructions.

To enable a gradual return, planning is proposed that is based on both campus-based and distance learning. New programme students, in particular, need the opportunity to get acquainted with campus and create a classroom community to cope with the first months at university, therefore it is recommended that at least all first-year students should have campus-based sessions during study period 1. Also, students who take courses with sessions that require physical presence shall be prioritized for in-person attendance.

The re-examination period in August should be implemented digitally to allow for sustainable planning conditions. I will take place completely digitally. The design of the examination must primarily be such that it does not require supervision.

If the spread of infection increases, the Vice-Chancellor may need to make decisions that change the conditions for conducting teaching and examinations on campus.

Unstable situation

Now, people with no symptoms will also be tested in connection with infection tracing in workplaces, according to Public Health Agency of Sweden (only in Swedish).

As the infection situation for covid-19 is currently uncertain, everyone is urged to continue to be restrictive and follow the Public Health Agency of Sweden´s general regulations and general guidelines.

Travels and visits at the university should be avoided. Meetings should take place digitally. If a person has nevertheless been abroad, the person should avoid close contacts for at least seven days according to the Public Health Agency of Sweden (only in Swedish). If you are planning to travel information from the same site.

The government has given state authorities a continued assignment that as many as possible should work from home to reduce the spread of infection. This applies until 1 July 2021. In line with this, employees at Luleå University of Technology shall work at home where the work tasks allow it until 31 May. Decisions are made by the nearest manager. Employees should be prepared for the fact that if the spread of infection decreases, a new decision can be made. Previous information regarding work in the home still applies, read more further down on this page.

Risk assessment

In the case of permanent work in the workplace, the nearest manager must initiate an overall risk assessment. ​Risk assessment should be initiated in laboratory activites or when a meeting is to take place. Risk assessments should take place continuously and any risks should result in measures.

Disposable mouth guard

If you are in need to use disposable mouth guards where it is not possible to keep your distance, you make purchases via LTU's contractual partners. Personal protective equipment in connection with Covid-19, such as mouth guards is purchased via Procurator and disposable gloves, are primarily purchased via Procurator or Alloffice. Ordering instructions can be found under each agreement in the agreement catalog Kommers. For more information, click here.

Teaching and exam

Earlier information about teaching

  • Students and staff are expected to continue to act in a way that minimizes the risk of the spread of infection and in all contexts maintain social distancing.
  • Lessons must be carried out in such a way that the spread of infection is limited and a mixed teaching with both on-site training and distance learning is made possible.
  • On-site teaching must be conducted within the framework of the precautionary measures recommended by the Public Health Agency. 
  • Group sizes must be kept down by sparse seating in all classrooms and auditoriums so that physical distance between students (approx. 2 m) is achieved.
  • Accuracy with hand washing and access to handalcohol in all classrooms and auditoriums. Signs about hygiene regulations and about keeping physical distance (English and Swedish) in all classrooms and auditoriums.
  • Daily cleaning in all classrooms, wiping with disinfectant.

Work from home

All work that can be done at home must be carried out at home, in consultation with the immediate manager. Only staff with tasks that cannot be performed from home should be at the workplace.

  • Staff who for work environment reasons cannot or should not work from home must be given priority for presence at the workplace. The assessment is made by the nearest manager.
  • For groups that have tasks that require physical presence, a documented risk assessment must be made by the nearest manager. It can also be valuable to make an overall risk assessment, this is decided by the immediate supervisor. 
  • Business trips should be avoided.
  • Stay home at the slightest sign of a cold symptom.
  • Stay up to date on the situation via

When work at home

Inform your immediate superior

Staff who have been diagnosed with covid-19 should inform their immediate superior, the university want to act immediately to minimize the continued spread of infection. Luleå University of Technology as an employer also receives this type of anonymised information from the regional infection control, but with a certain delay. PLEASE NOTE that the manager / employer must not disseminate information about individual`s state of health.

If you are sick

  • As an employee of Luleå University of Technology, you must report sick leave as usual. The University makes a reduction of one day of your salay as usual. The government has decided to change the waiting period deduction because of corona. You request compensation from Försäkringskassan afterwards. The amount is SEK 700 and can be requested from Försäkringskassan. They have an e-service where you can request compensation. 
  • In normal cases, you must submit a medical certificate after day 7. From 15 December, a medical certificate must be submitted day 22 of your sickness when you apply for sickness benefit. The health centers in Norrbotten can issue medical certificates by telephone.
  • Absence from work due to being, or suspected of being infected in accordance with the provisions of the Infection Protection Act (2004: 168), must be paid through a decision by the treating physician, infection control physician or the equivalent in order to be paid a salary.

About Covid-19

  • Region Norrbotten informs that  people with cold symptoms can test for Covid-19. Region Västerbotten also conduct tests.
  • If you who have a confirmed covid-19 infection, you should stay at home for at least seven days after you have fallen ill. You should also have been free from fever the last two days and clearly feel better, according to the Public Health Agency of Sweden, the heading "How can we reduce the spread of infection".
  • It is the infection tracing unit at Region Norrbotten that initiates contact tracing and discussion about possible measures at workplaces and schools. Here is more information from the Public Health Agency of Sweden. (Only in Swedish).

Reduce the spread of infection

Now we need to help and persevere with routines to avoid infection. Keep in mind that:

  • Keep your distance.
  • Wash your hands
  • Stay home if you feel the slightest symptom.
  • Test yourself for covid according to the information from the  Public Health Agency of Sweden 
  • If you have me someone or if someone you live with has been diagnosed with covid-19, read the information on Public Health Agency of Sweden, read more under the headline "What should we do if someone in our household is ill with suspected or confirmed covid-19?"

Everyone's responsibility

In order to reduce the spread of infection, everyone must take responsibility.
It is very important to:

  • Stay at home with the slightest symptoms of a cold
  • Test yourself if you are ill and stay at home until you get an answer
  • Cough and sneez in the armpit
  • Keep the distance between each other
  • Avoid crowds
  • Wash your hands frequently, avoid touching your face and eyes and close contact with people who are sick.
  • All staff/students who exhibit the slightest signs of cold/respiratory symptoms should stay at home, according to recommendations from the the Publich Health Agency of Sweden
  • If you are ill, you must be without symptoms for two days before you go to work

Check your facts and stay updated

Continue to follow information at this web site and the websites of the expert authorities. As the situation is constantly changing the University's management has  coordination meetings two- three times a week.


Important external links