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Information for staff

Published: 2 March 2020

Updated 25 November, 08.30.
The university has continued monitoring and increased preparedness regarding the development of covid-19. The development is continuously monitored by the university's central coordination group and the group have regular meetings.

Latest information

On November 16, Prime Minister Stefan Löven gave a speech about the serious situation in the country due to covid-19. On November 24, there will be a ban on public gatherings and public events with more than eight participants. A number of restrictions already apply, including avoiding indoor environments such as shops, shopping centers, museums, libraries, public swimming pools and gyms. This also applies to, for example, meetings, concerts, shows, sports training, matches and sports competitions. Trips, short and long, should only take place if they are necessary.

In order to reduce the spread of infection, everyone must take responsibility.

It is very important to:

  • Stay at home with the slightest symptoms of a cold
  • If you are ill, you must be without symptoms for two days before you go to work
  • Test yourself if you are ill and stay at home until you get an answer
  • Cough and sneez in the armpit
  • Keep the distance between each other
  • Avoid crowds
  • Wash your hands

Inform your immediate superior

Employees who have been diagnosed with covid-19 should inform their immediate superior, the university want to act immediately to minimize the continued spread of infection. Luleå University of Technology as an employer also receives this type of anonymised information from the regional infection control, but with a certain delay. PLEASE NOTE that the manager / employer must not disseminate information about individual`s state of health.

Stricter guidelines 

New, stricter regional councils from the Region Norrbotten and the Region Västerbotten as well as the Public Health Agency of Sweden (only in Swedish) have been introduced. They are valid until 13 December.

Guidelines at Luleå university of Technology

As the spread of infection in Norrbotten och Västerbotten is increasing, there is a need for Luleå university of Technology to review what additional measures are possible to take to contribute to fewer persons in society in general, for example in public transport. As a precautionary measure and to help curb the risk of infection spreading, even fewer employees at the university is recommended. This applies until the end of december and thereafter a new assessment is made. It should be emphasized, however, that the university is open and conducts teaching and research, and measures must take place with regard to the fact that activities can continue to be conducted.

  • Each manager must make an assessment of how much attendance is required, given that both teaching and research must work. Each manager must assess which employees need to be in the workplace to maintain the business, and if physical presence is necessary.
  • It is recommended to alternate work at home with work at the workplace.
  • Individuals who for work environment reasons cannot or should not work from home must be given priority for presence at the workplace. The assessment is made by the immediate supervisor.
  • Business trips should be avoided, both in terms of traveling to the university and trips made by employees. The possibility of meeting digitally should always be considered.
  • It is important to keep your distance in narrower spaces such as staff rooms and meeting rooms. If necessary, breaks and lunches should be scheduled to avoid congestion.
  • In addition to staying home at the slightest sign of a cold symptom, employees are encouraged in connection with a test for covid-19.

Reduce the spread of infection

Now we need to help and persevere with routines to avoid infection. Keep in mind that:

  • Keep your distance.
  • Wash your hands
  • Stay home if you feel the slightest symptom.
  • Test yourself for covid according to the information from the  Public Health Agency of Sweden 
  • If you have me someone or if someone you live with has been diagnosed with covid-19, read the information on Public Health Agency of Sweden, read more under the headline "What should we do if someone in our household is ill with suspected or confirmed covid-19?"

About Covid-19

  • Region Norrbotten informs that  people with cold symptoms can test for Covid-19. Region Västerbotten also conduct tests.
  • If you who have a confirmed covid-19 infection, you should stay at home for at least seven days after you have fallen ill. You should also have been free from fever the last two days and clearly feel better, according to the Public Health Agency of Sweden, the heading "How can we reduce the spread of infection".
  • It is the infection tracing unit at Region Norrbotten that initiates contact tracing and discussion about possible measures at workplaces and schools. Here is more information from the Public Health Agency of Sweden. (Only in Swedish).

Spring  2021

The Vice-Chancellor has decided that the spring semester will be planned for a corona-adapted campus education with distance elements. Program students who are doing their semester 1 shall be given priority for campus-based education. 

  • Students and staff are expected to continue to act in a way that minimizes the risk of the spread of infection and in all contexts maintain social distancing.
  • Lessons must be carried out in such a way that the spread of infection is limited and a mixed teaching with both on-site training and distance learning is made possible.

The measures listed below must be taken into account when planning the spring education:

  • Planning for the spring semester 2021 is based on the premise that education on campus can be conducted at the university, provided that precautionary measures are taken.
  • Education on site should be interspersed with digital elements to keep group sizes down and generally reduce the number of people on campus.

On-site teaching must be conducted within the framework of the precautionary measures recommended by the Public Health Agency. Until new directives come, it means:

  • Group sizes must be kept down by sparse seating in all classrooms and auditoriums so that physical distance between students (approx. 2 m) is achieved.
  • Accuracy with hand washing and access to handalcohol in all classrooms and auditoriums. Signs about hygiene regulations and about keeping physical distance (English and Swedish) in all classrooms and auditoriums.
  • Daily cleaning in all classrooms, wiping with disinfectant.
  •  Read more about how teaching rooms have been adapted for the autumn and recommendations.

Everyone must be prepared for the fact that the infection situation can change at any time and that a transition to 100 percent distance education may be required.

Every manager assesses the necessary steps to carry out on site at the university and make a plan according to precautionary measures as above. Students must be informed of any deviations from the decided syllabus. 

Read more about how classrooms have been adapted.

Partial work at home

If you are sick

  • As an employee of Luleå University of Technology, you must report sick leave as usual. The University makes a reduction of one day of your salay as usual. The government has decided to change the waiting period deduction because of corona. You request compensation from Försäkringskassan afterwards. The amount is SEK 700 and can be requested from Försäkringskassan. They have an e-service where you can request compensation. 
  • In normal cases, you must submit a medical certificate after day 7. From 1 November, a medical certificate must be submitted after 14 days of illness when you apply for sickness benefit. The health centers in Norrbotten can issue medical certificates by telephone.
  • Absence from work due to being, or suspected of being infected in accordance with the provisions of the Infection Protection Act (2004: 168), must be paid through a decision by the treating physician, infection control physician or the equivalent in order to be paid a salary.

Recommendations to avoid the spred of Covid-19

  • Important! If you are sick, stay at home! Do not return to work or school for at least two days after you have recovered.
  • All employees/students who exhibit the slightest signs of cold/respiratory symptoms should stay at home, according to recommendations from the the Publich Health Agency of Sweden
  • Wash your hands frequently, avoid touching your face and eyes and close contact with people who are sick.

Check your facts and stay updated

Continue to follow information at this web site and the websites of the expert authorities. As the situation is constantly changing the University's management has  coordination meetings two- three times a week.


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