Checklist before meetings -coordinator

Published: 17 March 2016

Requirements

  1. Decide which type of video conference most suite for this lesson/session: Zoom, Video conference (Cisco), or Video conference (LifeSize)?
  2. How many will participate in the lesson/session, number of people online?
  3. Who should be the contact person for the lesson/session?
  4. Will a presentation be shown?
  5. When you set up a meeting time please take som time to see that the technology is working properly.

Instruction

Video conferencing (Cisco)

  1. Book a videoconferencing studio available at the university and enter Service: Videoconferencing
  2. Check who is responsible for the technical support of the systems that will be used in the meeting. This applies to external parties.
  3. Check the IP address, SIP address, or H.323 address counterparty system. This applies to systems outside the university.
  4. When you call up a video conferencing system, for example. Cisco, Polycom, Tandberg, for the first time its good to test the connection a few days beforehand. This is to ensure that Firewalls and other settings are correct. Please contact Classroom Support for help.

Videoconferencing (LifeSize)

  1. Book the meeting rooms (both physical rooms and virtual spaces) through TimeEdit.
  2. If external parties should join the meeting, you must send email with a link to the the current room used.
  3. When using the system for the first time, it is good to test the connection one day before to make sure that you know how to do.

Adobe Connect

  1. Created a meeting room.
  2. Check the functions to be used, for example, if both the presentation and the videos will appear.
  3. Do you have a camera and microphone that works?

Tip!

If you participate in the meeting from your own PC, you should use network cable instead of wireless connection because the quality of the connection gets better. In addition, we recommend that you turn off yor mic when you not talking to avoid background noise.