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Monetary compensation scheme for scientific publishing

Luleå University of Technology applies a monetary compensation scheme within the internal resource allocation model. Compensation is awarded to research subjects and is based on the publication of scientific journal papers and artistic productions, this to incentivize scientific publishing and thereby promote a good outcome in university rankings.

Monetary compensation is awarded to research subjects, not authors, for papers published in peer reviewed journals provided that they are authored, or co-authored, by LTU employees (i.e., for papers containing at least one LTU affiliation). Artistic productions produced by university employees are also eligible for compensation. Compensation is granted in two levels to the department concerned, SEK 20.000 or SEK 50.000, and the level of quality of the journal or the artistic context determines the relevant level of compensation (high quality journals/artistic contexts are awarded the higher remuneration).

The remuneration levels have been adjusted from 2018 on the basis of publication prognoses and only journal papers and artistic productions are eligible for compensation. No remuneration is granted for conference papers, extended abstracts, book chapters, monographs, reports, etc. In parallel with the changes in remuneration levels the 2018 budget for the compensation scheme has been set to SEK 52 million. If the number of publications is lower than expected the remuneration levels will be increased and vice versa if the publication rate is higher than expected. The remuneration levels (SEK 20.000 and SEK 50.000) are thus preliminary. The remuneration levels for 2019 will be established during the fall of 2018 based on the development of the publication statistics. 

Basic criteria

A paper is considered as scientific and eligible for compensation if published* in a journal which:

  • is identifiable with an ISSN number
  • has a scientific editorial board
  • has procedures for peer review.

* A paper is considered published when it has been assigned bibliographical information such as volume, issue, page numbers, article number etc.

The paper must also be:

  • authored, or co-authored, by university employees
  • registered in the university’s publication database as Article in journal and it must be marked as peer reviewed (refereed).

Please note that no remuneration is granted for conference papers, extended abstracts, book chapters, monographs, reports, etc.

Journal paper – SEK 20.000

For a journal paper SEK 20.000 is awarded provided that it fulfills the basic criteria mentioned above and given that it is published in a level 1 journal in the Norwegian and/or Danish publication list.

The Norwegian publication list is managed by the Norwegian Universitets- og hogskolerådet (UHR) and it is published in Database för statistikk om högre utdanning. The Danish publication list, Autoritetslisten for serier, is managed by the Danish Forsknings- och innovationsstyrelsen.

Journal paper – SEK 50.000

For a journal paper SEK 50.000 is awarded provided that it fulfills the basic criteria mentioned above and given that it is published in a level 2 journal in the Norwegian and/or Danish publication list, alternatively in an ISI indexed journal (i.e., a journal which is regularly indexed in Web of Science).

Artistic production – SEK 20.000/SEK 50.000

Artistic productions as well as scientific articles are awarded funds in the compensation scheme. The Board of the Faculty of Humanities and Social Sciences (FFN) has established guidelines for evaluation and level gradation of artistic productions in decision no. 13-15 and decision no. 45-17. Evaluation is made by a group of researchers with experience in the field and is conducted in September and December each year. External reviewers are also consulted in the second meeting. Artistic productions finalized during the spring term or in December last year must be registered in the university’s publication database no later than June 30th in the current year.  Productions finalized from July 1st must be registered no later than Dec 1st in the current year. Artistic productions fulfilling the requirements are awarded monetary compensation in connection with the financial statement of December.

In line with the rules concerning journal papers, the artistic context is evaluated and not the quality of the artistic production at hand (journal papers are evaluated based on the journal quality). An artistic production is only eligible for compensation if it has been performed in a context where it is reasonable to assume that it has been peer reviewed by external actors (among other criteria). 

The compensation scheme applied in practice

The basis for receiving monetary compensation is that the paper or artistic production is registered in the university’s publication database in the current year and according to the above mentioned criteria. Once the paper is published, i.e., when it receives bibliographic information such as issue and volume number, it is approved for compensation (i.e., it is validated). At this time the level of compensation is determined with respect to the journal ranking in the Norwegian and Danish publication list as well as to whether the journal is ISI indexed.

If a paper has been authored by researchers at different departments at LTU the compensation is divided among these. If there are two departments involved, each department is awarded half the remuneration. Three departments mean that each department is granted a third of the remuneration (and so on). Monetary compensation is issued for papers three times per year in connection with the financial statement drawn up in April, August and December. For a paper to be awarded compensation in April, it must be registered in the university’s publication database no later than April 15th. For compensation to be awarded in August or December, the paper must be registered in the database no later than August 15th or December 1st. A final overview is compiled in December over the compensation issued during the year to make sure that the budget of SEK 52 million is not exceeded.

Library staff works continuously with registration, examination and validation of publications. Questionable cases are brought up for discussion with the deans which assesses them based on the rules of the compensation scheme. Final assessment can in some cases be made by the Vice-Chancellor. Researchers are strongly recommended to register their publications in the university's publication database even though library staff works continuously with registration. This is because the library cannot monitor all publishers and official publication databases and non-registered publications are not approved for compensation.

More information

The strategic plan for 2018 constitutes the general framework for the compensation scheme. See especially PM Supplement to Comprehensive Planning Prerequisites 2018. 

Previous compensation scheme