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Financing studies

Acceptance of doctoral candidates must be limited to those who can be offered supervision and acceptable conditions for study in other respects, and who have financing for their studies in accordance with Section 36. HEO 7:34 (2006:1053). A higher education institution may only accept applicants for third-cycle studies who are employed as doctoral students or who have been awarded an educational grant for third-cycle studies. However, The higher education institution may also accept applicants who have some other form of financing for their studies,if it considers that the funding  can be assured for the entire course and that the applicant is able to devote such a large proportion of time to the studies that they can be completed within four years for a licentiate degree and eight years for a doctorate. HEO 7:36 (2010:1064).

The Vice-Chancellor has delegated to the Head of Department to admit applicants for third-cycle studies. Prior to recruitment and admission of a doctoral student, the Head of Department assesses that funding can be secured during the education. If the financial bases for study financing change or cease during the study period, the Head of Department is responsible for creating the conditions for continued study financing.

Employment of doctoral students

Employment as a doctoral student is regulated by Ch. 5 Sections 1-7 of the Higher Education Ordinance.

At Luleå University of Technology employment as a doctoral candidate applies in the first case, and employment is regulated by the following local rules:

Employment as a doctoral candidate is subject to the person being admitted to third-cycle studies at Luleå University of Technology.

Employment for doctoral students will be announced until further notice, but only to a certain point in time and never longer than one year after a doctoral degree is taken. The first employment period is for a maximum of one year.  Employment may be renewed for a maximum of two years at a time.  A person may be employed as a doctoral student for a maximum of eight years if employment is part-time work at 50% of full-time. However, the total period of employment may not be longer than the equivalent of full-time studies during a four-year period. For studies leading to a licentiate degree, a doctoral student may be employed for a maximum of four years if employment is 50% of full-time. Deductions shall be made from these times for study time when the doctoral student is not employed as such. The total period of employment may be extended if there are special reasons, such as leave due to illness, leave to serve in the defence forces, a position of trust in a union organisation or student organisation, or parental leave. Leave of absence is not normally granted during a period of studies, except for statutory sickness leave or parental leave.

If a doctoral student wishes to resign from his doctoral position, the period of notice is 1 month if the period of employment is less than 1 years and 2 months if the period of employment is longer than 1 years. Further information may be obtained from Human Resources.

Salary and degree premium

The salary for doctoral students employed is regulated by a “salary scale”, are determined by the higher education credits attained. 

A doctoral student who has been employed as such and who publicly defends his thesis within 4 years (5 years if 20% service to the department is included) has the right to receive a degree premium. 

Scholarships

Normally, the University does not allow admission of doctoral students financed by scholarship; an employment shall always be considered in the first place.

The Head of Department decides on the admission of doctoral students. If the intention is that the doctoral student shall be financed by scholarships, a separate decision/exemption by the Vice-Chancellor is required. If there are special grounds, the Vice-Chancellor may allow such an exemption. The Vice-Chancellor decides on exemptions upon an application by the Head of Department and preparation by Human Resources.

Doctoral students with external employment

Studies may be financed by employment at companies, authorities, county councils, municipalities or another higher education institution. Studies are carried out at the place of work and/or at the university. Luleå University of Technology is responsible for admission and thus responsible for the doctoral student´s education, while the external employer is the responsible employer for the doctoral student. All admitted doctoral students at Luleå University of Technology, regardless of funding form, follow the Higher Education Ordinance, as well as LTU:s local rules and guidelines regarding third-cycle studies.

The Vice-Chancellor has established guidelines that apply to the admission of a doctoral student with external employment and external financing. According to the gudelines, an agreement must be drawn up between the Head of Department and the doctoral student´s employer prior to admission. The university´s lawyers have created a template for drawing up the agreement.

In case of deviations from the template or for other issues that are not covered in the agreement, contact the lawyers via jurister@ltu.se

Doctoral students with other employment at LTU

Lecturers employed at the university may be admitted to third-cycle studies if they have a professional development plan and if there is time within the framework of employment to carry out studies for at least 50% of a full-time post.