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Doctoral degree

A Degree of Doctor comprises 240 higher education credits. The scope of the courses may vary between 60 and 120 higher education credits and the scientific work between 120 and 180 higher education credits. The proportion of courses to scientific work is stated in the general syllabus for the third-cycle subject area and each doctoral student’s individual study plan.

Qualitative targets are stipulated in the system of qualifications in the Higher Education Ordinance (appendix 2) and at Luleå University of Technology they are included in the general syllabus for third-cycle subject areas and in the individual study plan. For a doctoral degree, the doctoral student must have passed the examiniations in the course section, defended her/his thesis and passed a public defence of her/his thesis.

Doctoral thesis

The degree description for the doctoral degree and the artistic doctoral degree state that these degrees require, among other things, an approved doctoral thesis. The doctoral thesis must have been defended orally in a public dissertation. The doctoral dissertation must have been defended orally in a public dissertation. Higher Education Ordinance 6:33 (2010:1064).

A doctoral thesis at Luleå Univsersity of Technology can be deigned as a single coherent scientific paper (monograph thesis) or as a number of scientific articles (compilation thesis). The general syllabus of each third-cycle subject area describes the type of thesis required for the subject.

Previously published papers can be attached to a monograph thesis. The docotoral thesis in the form of a compilation thesis may only be approved if the various articles are combined in a introductory, summary text. The summary text integrates the various articles and clarifies the doctoral student´s work effort. In case of a compilation thesis where one or more articles have more than one author, the doctoral student`s contributions to the varoius articles must be described in the summary text. 

When the thesis is a compilation thesis the articles must be listed. It must be stated whether the articles are published, accepted, submitted or in manuscript as well as the article´s title, co-auhor, and journal/conference. A thesis written by two or more persons jointly may be approved if the author´s contributions can be distinguished.

The doctoral thesis must be written in Swedish or English.

Application for defence of thesis

A doctoral student who wishes to make a public defence of a thesis must apply for this with the Head of Department, after consulting the supervisors. The principal supervisor will propose a time and place for the defence of thesis to the Head of Department together with proposals for an external reviewer and members of the examining committee, including a deputy and a chairperson for the public defence.

A presentation of those proposed, including their CVs are to be enclosed the application. The external reviewer, the members of the examining committee, including the deputy, principal supervisor and co-supervisors must each fill in a declaration of conflict of interest, which also are enclosed the application.

The external reviewer and members of the examining committee must have been contacted and stated their willingness to accept their respective tasks. One replacement (deputy) must be proposed, also contacted and willing to take on the task.

A short summary of the contents of the thesis (abstract) is to be enclosed. When articles are compiled, they must be listed as in the template with titles, co-authors, journal/conference and dates of published/accepted/submitted.

The Head of Department’s decision on the time and place and the proposal for external reviewer, examining committee and chairman must be at the Faculty Board concerned (chairman level) at the latest 8 term weeks before the date of the public defence

At the latest 4 term weeks before the defence of the thesis the chairman of the Faculty Board concerned will appoint an external reviewer, members of the examining committee, deputy and a chairman. The decision will be communicated to the parties concerned.

External reviewer

The qualification descriptors for PhD´s and doctorates in the fine, applied and performing arts lay down that an approved doctoral thesis is required for the award of these degrees. The doctoral thesis shall be presented and defended orally in public. A faculty examiner (opponent) shall be appointed for this presentation. Higher Education Ordinance 6:33 (2010:1064).

  • The external reviewer must be an internationally recognized researcher within the subject area, qualified as docent/professor.
  • The external reviewer must not be active at Luleå University of Technology.
  • The external reviewer must be physically present at the public defence.
  • Previous or current supervisors may not be external reviewer.

If there are special reasons, an exemption can be granted from the above. This is done on application from the Head of Department. The Head of Department describes and justifies special reasons why exceptions should be granted. The application for an exemption is treated restrictively. The Vice-Chancellor's decision-making and delegation procedures regulate the decision-making processes within the university. Exceptions can only be granted for the following: the external reviewer must be qualified as docent/professor, the external reviewer must not be active at Luleå University of Technology,
the external reviewer must be physically present at the public defence.

If the appointed external reviewer is unable to attend, the chairman of the Faculty Board concerned will, if time allowing, appoint a new external reviewer according to a proposal by the Head of Department.

If an emergency situation arises at the time of the dissertation, one of the members of the examining committee shall be appointed as external reviewer by primarily the chairman of the Faculty Board concerned and secondarily by the appointed chairperson at the dissertation.

Examining committee

At least one of those participating in the grading of a doctoral thesis shall be someone who does not have a post at the higher education institution awarding the degree. Higher Education Ordinance 6:34(2010:1064).

  • The members of the examining committee shall be qualified as docent/professor and both sexes shall be represented.
  • Members of the examining committee shall not be active at Luleå University of Technology.
  • Members of the examining committee must be physically present at the public defence.
  • A deputy for a regular member of the examining committee should be active at Luleå University of Technology, but not from the same Division as the doctoral student, principal supervisor or supervisors.
  • Previous or current supervisors may not be included in the examining committee.

If there are special reasons, an exemption can be granted from the above. This is done on application from the Head of Department. The Head of Department describes and justifies special reasons why exceptions should be granted. The application for an exemption is treated restrictively. The Vice-Chancellor's decision-making and delegation procedures regulate the decision-making processes within the university. Exceptions can only be granted for the following: the examining committee must be qualified as docent/professor, the examining committee must not be active at Luleå University of Technology, the deputy for a regular member of the examining committee should be active at Luleå University of Technology but not from the same Division as the doctoral student, principal supervisor or co-supervisor, both sexes shall be represented in the examining committee, the examining committee must be physically present at the public defence.

The examining committee normally consists of three members. In cases where the thesis is of such a nature that three members cannot represent all reasonable perspectives, it may be decide that the examining committee shall have five members.

If the public defence is for a degree which the doctoral student has been permitted another title of qualification than that in the general syllabus, at least one member of the examining committee must be from the disciplinary domain that has the normal prefix.

The examining committee shall appoint its own chairman.

If a member of the examining committee is unable to perform the mission, the deputy shall be appointed as one of three members of the examining committee. The chairman of the Faculty Board concerned shall, if time allowing, appoint a new alternate member in accordance with a proposal by the Head of Department. If an emergency occurs so that the examining committee at the time of the public defence consists of only two people, the chairman of the Faculty Board concerned or, secondly, the chairman of the public defence, shall appoint a suitable, competent substitute. The same rules and guidelines apply as for the appointment of the members of the examining committee.

Fees for faculty examiner and examining committee

External reviewer receive fees. Information on the current amount is obtained from Human resourses. Subsistence allowance and travelling expenses are paid to external reviewer and members of the  examining committee. The Department is responsible for these costs.

Printing, distribution and advertising

The university library offers you a 30 minutes introduction to the thesis publication process You will also have the opportunity to ask questions at the introduction.

Odd weeks 1pm-1.30 pm

The doctoral student is responsible for

  • booking a time for printing at the latest 10 term weeks before the public defence so that the thesis is printed and published at the latest 3 term weeks before the public defence Booking and ordering
  • that the title of the thesis is identical to that decided by the head of the department
  • order printing of thesis Booking and ordering
  • registering the doctoral thesis with the LTU publication database Publish thesis
  • contacting the library to decide on a date for posting of thesis Book a time for posting your thesis
  • having the thesis printed, hung for notification and published at least three weeks prior to its public defence
  • distribution of thesis to appointed members of the examining committee, the external reviewer and the chairman at the public defence
  • sending the web address of the electronic version of the thesis to those concerned, external and internal, and interested parties

The printing company
Read here about what the printing company are resonsible for

The Department is responsible for

  • paying costs for printing the thesis and PDF file intended for electronic publication
  • advertising the time and place of the public defence at the latest 3 term weeks before the public defence
  • contacting the doctoral student for a possible press release

The secretaries of the Faculty Boards are responsible for

  • issuing a notification three weeks before the public defence with information about the time and place of the public defence and the web address for the electronic edition
  • that the notification will be recorded
  • to post the notification at Service desk, campus Luleå

The library is responsible for

  • posting the thesis at the university library
  • electronically publish the thesis

Public defence of thesis

A doctoral thesis shall be publically defended in Swedish or English.

The public defence is lead by a chairperson appointed by the chairman of the Faculty Board concerned.

The chairperson opens the defence proceedings and wishes all present welcome. The author of the thesis, the external reviewer and members of the examining committee are presented. The chairperson explains the order of the public defence. The author of the thesis is given the opportunity of presenting a list of any corrections to the thesis.

The proceedings continue; either the author presents his/her doctoral thesis or the external reviewer gives a short summary of the contents of the thesis. The external reviewer then presents his/her viewpoints on the doctoral thesis and the author responds to questions.

Subsequently the examining committee and then others in the audience have the right to put questions and give viewpoints on the doctoral thesis, in the order determined by the chairperson.  The author shall answer any questions.

The Department will pay costs involved for the public defence of the thesis.

If the appointed external reviewer is unable to attend, the chairman of the Faculty Board concerned will, if time allowing, appoint a new external reviewer according to a proposal by the Head of Department. If an emergency situation arises at the time of the dissertation, one of the members of the examining committee shall be appointed as external reviewer by primarily the chairman of the Faculty Board concerned and secondarily by the appointed chairperson at the dissertation. If a member of the examining committee is unable to perform the mission, the deputy shall be appointed as one of three members of the examining committee. The chairman of the Faculty Board concerned shall, if time allowing, appoint a new alternate member in accordance with a proposal by the Head of Department. If an emergency occurs so that the examining committee at the time of the public defence consists of only two people, the chairman of the Faculty Board concerned or, secondly, the chairman of the public defence, shall appoint a suitable, competent substitute. The same rules and guidelines apply as for the appointment of the members of the examining committee.

Setting grades

The examining committee shall be present at the public defence and will meet as soon as possible afterwards. When all members are present, the board has a quorum. The examining committee shall appoint its own chairman.

The faculty examiner and principal supervisor have the right to be present and give opinions at meetings of the examination board, but may not participate in decisions. The faculty examiner shall give a verbal statement on the thesis at the meeting. If the principal supervisor is not the subject representative, the latter should also be given the right to be present and give opinions at the examining committee meeting.

When setting a grade, the contents of the thesis and the defence of the thesis shall be assessed. A doctoral thesis is awarded the grade pass or fail. A decision of the board shall be the opinion held by the majority of members. A grade of fail for a public defence must be motivated. A grade of pass shall not be motivated, but individual members in this case own the right to have differing opinions noted in the minutes, without motivation.

Information about withdrawn and/or rejected thesis must be provided to the university library.

The principal supervisor is responsible for the minutes of the examining committee being submitted to the person responsible at the department, where the grade is registered in Ladok. The original certificate is handed to the degree official at Student service.

Degree certificate

Application is made via www.student.ladok.se after approved public defence of thesis. Courses and thesis credits, 240 credits, must have been reported to Ladok before you apply for a degree certificate. In order to apply for the degree, you need to login with your staff user ID. You need to indicate yourself which courses are to be included in your degree. The courses you choose should be in accordance with the latest uppdated individual studyplan.

The processing time is approxiamately 6-8 weeks. Your degree certificate will be sent to the address that is indicated in Ladok. You should, therefore, ensure that your contact information is correct. The degree certificate will be sent by registered post.

The degree certificate states the third-cycle subject area, the title of the scientific work, courses passed (examinations) and any credits transfered from previous education. The degree certificate is issued in Swedish and English. A Diploma Supplement is enclosed with the degree certificate. The enclosure facilitates the recognition of foreign and Swedish degrees.

Promotion

Each year in November Luleå University of Technology arranges a ceremony of conferment of doctor's degrees and inauguration of new professors. New doctorates are conferred this day.

Doctral students who have defended their disserations on 1 September-20 December and 10 January-20 June the following year are invited to the cerremony in the current calender year to be promoted, provided that the doctoral student has recieved a degree certificate or has subitted a complete application for a degree certificate.

The invitation is sent to the postal address given by the doctoral student in Ladok, therfore it is important that a valid address is registred in Ladok.

In the event of reasonable obstacles, newly graduated doctoral students who have obtained degree certificates have the right to promotion up to the two years following the graduation.