12 Licentiate degree

Published: 22 December 2009

A Degree of Licentiate comprises at least 120 higher education credits. The degree may either be a stand-alone degree or one stage towards a doctoral degree. To obtain a degree of licentiate, the doctoral student must have achieved a pass on content and presentation of the licentiate thesis and those examinations included in the programme. Qualitative targets are stipulated in the system of qualifications in the Higher Education Ordinance (appendix 2) and at Luleå University of Technology they are included in the general syllabus for third-cycle subject areas.

The scope of the courses may vary between 30 and 60 higher education credits and the scientific work between 60 and 90 higher education credits.  The proportion of courses to scientific work is stated in the general syllabus for the third-cycle subject area and each doctoral student’s individual study plan.

The licentiate seminar takes place in term time on one of the university’s campus areas.

Term dates: 10 January – 20 June, 1 September – 20 December.

12.1 Licentiate Thesis

Independent research work shall result in a scientific paper. The paper must be at such a scientific level that after a possible review it may be included in a publication of good international standards.

The thesis is structured as a monograph or as a compilation of a number of scientific articles. A scientific thesis jointly written by two or more persons may be approved as a joint licentiate thesis if the authors’ separate work can be distinguished. A summarising chapter of a compilation thesis integrates the different parts and clarifies the doctoral student’s work.

A licentiate thesis may be written in Swedish, Danish, Norwegian or English (ref 2783-09). The chairman of the boards will decide if another language is permitted.

12.2 Request for licentiate seminar

A doctoral student who wishes to hold a licentiate seminar shall request this from the head of department in question after consultation with the supervisors. The principal supervisor will propose a time and place for the seminar to the head of department, the examiner and the external reviewer. Within the humanities and social sciences the proposal should  also state the suggested chairperson for the seminar (ref 1443-14).

The head of department is responsible for the board concerned (chairman level) being informed at the latest 8 term weeks before the seminar of the time and place, the appointed examiner and the external reviewer. The decision should also state the appointed chairperson (ref 1443-14) .  Enclosed is a short summary of the contents of a licentiate thesis (abstract) and information on whether the scientific work is structured as a monograph or a compilation of articles.

When articles are compiled, they must be listed as in the template with titles, co-authors, journal/conference and dates of published/accepted/submitted. The approximate number of pages of the accompanying introductory/summarising chapter of the compilation thesis should also be stated.

Notification of the licentiate seminar and publication of the licentiate thesis must take place at the latest 3 term weeks before the seminar. Out of term dates includes the periods between the 20th of December - 10th of January, and the 20th of June- 10th of August (see checklist).

If the doctoral student wishes the licentiate degree to have another designation than the title of qualification in the general syllabus for the third-cycle subject area, an application for this must be submitted to the faculty board (see item 10, Title of qualification).

12.3 Printing, distribution and advertising

12.3.1 The doctoral student is responsible for 

  • booking a time for printing at the latest 10 term weeks before the licentiate seminar so that the thesis is printed and published at the latest 3 term weeks before the seminar. Ordering takes place via the printers (info and ordering via Grafiska tjänsters website),
  • registering the licentiate thesis with the LTU publication database,
  • submitting a proof-read and language-revised PDF file to the printers within the time agreed with the printers (info on Grafiska tjänsters' website)
  • sending the thesis to the appointed external reviewer,
  • sending the web address of the electronic version of the thesis to those concerned and interested.

12.3.2 The printers is responsible for

  • setting the cover, printing and distribution of the licentiate thesis. The cover shall be printed in accordance with the university’s graphic profile and permanently attached to the thesis papers. The series Licentiate thesis is an unnumbered series. Every thesis is given a unique ISBN,
  • providing the library with a printed copy and sending a PDF file intended for electronic publication to the LTU publication database,
  • sending a printed, perforated copy to the faculty board concerned (secretary),
  • sending the ordered number of copies of the thesis to the department concerned, which are intended for own distribution, 
  • sending archive copies to the Registry and Archives.

12.3.3 The department is responsible for

  • paying costs for printing the thesis and making a PDF file intended for electronic publication.

12.3.4 The board secretaries are responsible for

  • issuing a notification which includes the web address of the electronic version of the thesis. The original is put in the doctoral student’s file, which is submitted to the degree official at Student Services. The notification is put up in the library. The notification is sent electronically to the Communications and Brand, the Library, the department concerned and the board concerned.

12.3.5 The library is responsible for

  • electronically publishing the licentiate thesis in the LTU publication database.

12.3.6 Communications and Brand is responsible for

  • advertising the time and place of the licentiate seminar at the latest 3 term weeks before the seminar and stating the web address where the thesis is published.

12.4 Licentiate seminar

The licentiate seminar is public and shall be held on one of the university’s campus areas during normal working hours between 10 January-20 June or 1 September-20 December.  The seminar shall be held in Swedish, English, Norwegian or Danish.

Notification and publication must take place at least 3 term weeks before the seminar.  Exceptions from the time frame of three weeks will be decided by the manager of the Office of Education and Research. The department is responsible for costs in conjunction with the licentiate seminar.

12.4.1 External reviewer

The external reviewer must hold a doctoral degree, or possess equivalent artistic competence, and must not belong to the same research subject within the university as the student or any of the student’s supervisors ( ref 1443-14).The external reviewer will receive a fee. Information on the current amount is obtained from HR-Department.

12.4.2 Examinator

Within the humanities and social sciences the examiner must not be the doctoral student's principal or assistant supervisor. The head of department appoints the external reviewer, the examiner and the chairperson for the seminar (ref 1443-14).

Within the technical field the examiner may be the same person as the principal supervisor.

12.4.3 Setting grades

The examiner (see item 11 Examiner) grades theses using the terms pass or fail. The original certificate is handed to the degree official at Student Services.

12.4.4 Degree certificate

Application is made via www.student.ladok.se after approved licentiate seminar. Courses passed and all thesis credits must have been reported to Ladok. In order to apply for the degree, you need to login with your staff user ID. You need to indicate yourself which  courses are to be included in your degree. The courses you choose should be in accordance with the latest updated individual studyplan.

Our processing time is approximately 6-8 weeks. Your degree certificate will be sent to the address that is indicated in Ladok. You should, therefore, ensure that your contact information is correct. The degree certificate will be sent by registered post.  

The degree certificate states the third-cycle subject area, the title of the scientific work, courses passed (examinations) and any credits transferred from previous education. The degree certificate is issued in Swedish and English. A Diploma Supplement is enclosed with the degree certificate. The enclosure facilitates the recognition of foreign and Swedish degrees.

12.5 Compulsory students’ union

 The requirement of payment of union fees for obtaining diploma has been discontinued.

Checklist prior to licentiate degree