3 Organisation at LTU

Published: 22 December 2009

3.1 Vice-Chancellor

The Vice-Chancellor is the University’s highest representative and leader. The Government appoints the Vice-Chancellor, who is nominated by the University council. As the University’s chief executive, the Vice-Chancellor must ensure that University is run efficiently and in accordance with statutory requirements.

3.2 Faculty board

At Luleå University of Technology there are two faculty boards: the Board of the faculty of humanities and social sciences (FFN) and the the Board of the faculty of science and technology (TFN). FFN  for the first-cycle, second-cycle and third-cycle programmes/artistic development work as well as research in humanities, social science, health science and artistic areas, and teacher training. TFN for the first-cycle, second-cycle and third-cycle programmes as well as research in natural sciences and technological sciences.

The tasks and powers of decision are described in Work and decision ordinance for LTU.

3.2.1 Third-cycle programme group

Third-cycle programme administration is a commission held by a lecturer representative appointed by the faculty board. The mandate period coincides with the mandate period of the board. Those responsible for third-cycle studies will set up a joint third-cycle group for the boards, which includes two doctoral students and deputy as well as an official from the Education and research unit. The third-cycle administrator may act as a doctoral student representative in cases where the university’s doctoral student representative is not appropriate due to personal relationships etc. The function of the doctoral student representative is to act as an objective sounding board in those cases where doctoral students feel the need for discussions.

3.3 Department

The department is lead by a head of department. Within the third-cycle sphere, the head of department is responsible for admissions and employment of doctoral students. The head of department appoints supervisors for doctoral students. Doctoral students’ individual study plans are established and followed up annually by the head of department. Course syllabuses for third-cycle studies are also established by the head of department.

Third-cycle subject areas are organised within departments, which are normally represented by a subject representative.  The head of department appoints examiners for third-cycle studies who assess, pass and grade third-cycle courses and licentiate theses.   The department’s faculty programme director (third-cycle studies) initiates and drives strategic development work for third-cycle studies within the institution, among other things.  The department and course administrator is responsible for administration, which includes reports for the student documentation system Ladok.

3.4 Professional Services

Professional Services exists at central and departmental levels and is managed by the Head of Professional Services. Professional Services is organized into the following areas, each of which is lead by a manager: Analysis and Preparation, University Library, Finance and Planning, University Pedagogy Centre, Human Resources, Internal and External Environment, IT, Communications Office, Collaboration, External funding and Innovation, Student affairs, Legal affairs, information management and procurement, Local administration. The remit includes providing support and preparing cases for the university board, the Vice-Chancellor, boards, heads of department and other decision-makers at the university, as well as providing service for students, lecturers and other employees.

HR makes preparations for the employment of doctoral students and scholarship-financed doctoral students, personnel-social issues and salary issues among other things.  The administrative groups in the departments are responsible for activity-related administrative support and service for heads of department, lecturers and researchers in the departments.

Degree officials in Student affairs are responsible for awarding doctoral degrees.  The Career Center belongs to the Student affairs and aims at facilitating the transition from studies to working life, and assists in contacts with future employers.

The Analysis and Preparation unit prepares information for decisions and carries out investigations and analyses in the area of third-cycle studies and internationalisation. The unit is also responsible for planning, organization and coordination of board meetings and chair meetings.

3.5 Doctoral section

In terms of organisation, the doctoral section is under the Technology students’ union (also applies to doctoral students who are admitted to subjects in the humanist-social science field). Member of the doctoral  section are doctoral students at Luleå University of Technology who paid the membership fee to the doctoral section. Section´s purpose is to protect members' interests in general and to have an active role in the development of postgraduate education. The doctoral section appoints doctoral representatives who monitor the interests of doctoral students in preparation and decisions of cases related to third-cycle studies in the different decision-making bodies at the university. The Section also appoints a number of representatives of national bodies.  In general, activities are organized in which relevant doctoral issues are taken up, and there is an opportunity for social interaction.