6 Financing studies

Published: 22 December 2009

Acceptance of doctoral candidates must be limited to those who can be offered supervision and acceptable conditions for study in other respects, and who have financing for their studies in accordance with Section 36. HEO 7:34 (2006:1053). A higher education institution may only accept applicants for third-cycle studies who are employed as doctoral students or who have been awarded an educational grant for third-cycle studies. However, The higher education institution may also accept applicants who have some other form of financing for their studies,if it considers that the funding  can be assured for the entire course and that the applicant is able to devote such a large proportion of time to the studies that they can be completed within four years for a licentiate degree and eight years for a doctorate. HEO 7:36 (2010:1064).

By delegation from the Vice-Chancellor and before recruitment and admission, the head of department will assess whether financing may be secured during studies. The financing plan is established by the head of department.

6.1 Employment of doctoral students

Employment as a doctoral student is regulated by Ch. 5 Sections 1-7 of the Higher Education Ordinance.

At Luleå University of Technology employment as a doctoral candidate applies in the first case, and employment is regulated by the following local rules:

6.1.1 Employment

Employment as a doctoral candidate is subject to the person being admitted to third-cycle studies at Luleå University of Technology.

For full-time doctoral employment, service at the department may account for 20% of the post. The period of employment is then extended so that it is the equivalent of four years’ full-time studies. If a doctoral student so requests employment may be part-time work, but the minimum is 50% of full-time.

Employment for doctoral students will be announced until further notice, but only to a certain point in time and never longer than one year after a doctoral degree is taken. The first employment period is for a maximum of one year.  Employment may be renewed for a maximum of two years at a time.  A person may be employed as a doctoral student for a maximum of eight years if employment is part-time work at 50% of full-time. However, the total period of employment may not be longer than the equivalent of full-time studies during a four-year period. For studies leading to a licentiate degree, a doctoral student may be employed for a maximum of four years if employment is 50% of full-time. Deductions shall be made from these times for study time when the doctoral student is not employed as such. The total period of employment may be extended if there are special reasons, such as leave due to illness, leave to serve in the defence forces, a position of trust in a union organisation or student organisation, or parental leave. Leave of absence is not normally granted during a period of studies, except for statutory sickness leave or parental leave.

If a doctoral student wishes to resign from his doctoral position, the period of notice is 1 month if the period of employment is less than 1 years and 2 months if the period of employment is longer than 1 years. Further information may be obtained from Personnel.

6.1.2 Salary and degree premium 

The salary for doctoral students employed is regulated by a “salary scale”, are determined by the higher education credits attained. 

A doctoral student who has been employed as such and who publicly defends his thesis within 4 years (5 years if 20% service to the department is included) has the right to receive a degree premium. 

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6.2 Other ways of financing studies

If the applicant is not employed as a doctoral student, it is the task of the head of department to make a thorough assessment of the applicant’s financing situation as far as it may be foreseen at the time of admission. A financing plan is drawn up in conjunction with admission of each doctoral student.

A doctoral student must devote a sufficient proportion of his time to studies so that they may be completed within a maximum of 8 years for part-time studies (minimum 50% study rate).

6.2.1 Scholarships

Luleå University of Technology does not generally allow the admission of PhD students supported by scholarships, nor the initiation of its own scholarships. The Vice-Chancellor may make an exception for scholarships from external sources for third-cycle studies (ref 1267-12 RE: decision 108-12). Scholarships established and awarded prior to 01/07/2012 are payable under the previous decision. These scholarships may be paid for up to 24 months per PhD student. Scholarships intended to finance the recipient's education are normally tax-free. 

A PhD student funded via a scholarship has basic insurance protection (GIF) via Kammarkollegiet. The scholarship is not pensionable.


6.2.2 Doctoral students with external employment

Studies may be financed by employment at companies, authorities, county councils, municipalities or another higher education institution. Studies are carried out at the place of work and/or at the university. The boards have established guidelines that apply to the admission of a doctoral student with external employment and a template has been created for drawing up agreements.

Related documents

6.2.3 Doctoral students with other employment at the university

Lecturers employed at the university may be admitted to third-cycle studies if they have a professional development plan and if there is time within the framework of employment to carry out studies for at least 50% of a full-time post.