Checklist prior to public defence of thesis

Published: 11 February 2010

Event Responsible/decision Recipient Time

Book time for printing of thesis, via the form "Booking print of licentiate/doctoral thesis 10 weeks before defence of thesis"

Doctoral student Printing office At the latest 10 term weeks before defence of thesis*
Check study results registered in Research Ladok Principal supervisor The departmental administrator At the latest 9 term weeks before defence of thesis*
Updating and establishment of individual study plan Supervisors and doctoral student/head of department The departmental administrator At the latest 9 term weeks before defence of thesis*
Registration of “All courses completed” in Research Ladok The departmental administrator Degree official Prior to issuing degree certificate

Birth certificate

Doctoral student The departmental administrator At the latest 9 term weeks before defence of thesis*

Request for defence of thesis, and time and place (with attachments)  - form

Doctoral student and principal supervisor Head of Department At the latest 9 term weeks before defence of thesis*
Proposal for faculty examiner, members of examining committee and chairman at defence of thesis  (with attachments)  - form Head of Department The departmental administrator At the latest 9 term weeks before defence of thesis*

Registered proposal for faculty examiner, members of examining committee and chairman at defence of thesis  (with attachments)  - form

The departmental administrator

Faculty board(secretary)

At the latest 8 term weeks before defence of thesis*

Registration in the LTU publication database
(follow the link to register)

Doctoral student Library At the latest 8 term weeks before defence of thesis*

Order printing of the thesis via the form "Order print of licentiate-/doctoral thesis 5 weeks before defence of thesis". No later than 12 am.

Doctoral student Printing office At the latest 5 term weeks before defence of thesis*

Booking of time to posting the thesis
(use the form in the link above)

Doctoral student

Library

At the latest 5 term weeks before defence of thesis*
Decide on faculty examiner, members of examining committee and chairman at defence of thesis Faculty board (chairman level) Notification of those concerned At the latest 4 term weeks before defence of thesis*

Delivery of print and pdf-file

 

Printing office

Printed copies is sent to the specified address.

Pdf-file is sent to the library for publication in DIVA, and 2 printed copies (1 perforated for posting) are sent to the library. 1 printed copy is sent to the Faculty Board.

3 term weeks before defence of thesis*
       
Distribution of thesis, paper/website address Doctoral student

Chairman, faculty examiner, members of examining committee

Interested parties, external/internal

3 term weeks before defence of thesis*
Notification with information on time and place for defence of thesis, and website address for electronic version Faculty board secretary

Library

Communications office (electronic)

Faculty board (electronic)

Department concerned (electronic)

Student service, degree official, (original in doctoral file)

3 weeks before defence of thesis*

Posting in the library and electronic publication, including time and place for defence of thesis Library Doctoral student 3 weeks before defence of thesis*

Advertising in the LTU calendar

Contact with doctoral student for poss. press release

Information unit Interested parties 3 weeks before defence of thesis* 
Certificate of thesis (form) Principal supervisor/examining committee The departmental administrator At time of public defence of thesis
Registration in Research Ladok of certificate of thesis The departmental administrator Degree official At time of public defence of thesis, prior to issuing of degree
Degree certificate Doctoral student/Head of the study administration Doctoral student Issued on request of doctoral student who fulfils requirements for degree

* Notification and publication must take place at least 3 term weeks before the public defence. Periods December 20 to January 10 and June 20 to August 10 are excluded from the three weeks.

Term time                                    Public defence Publishing                                       
10 Jan (w 2) – 20 June (w 24) w 2 w 47 or earlier (autumn term)
  w 3 w 48 or earlier (autumn term)
  w 4 w 49 or earlier (autumn term)
  w 24 w 21 or earlier (spring term)
1 Sept (w 35) – 20 Dec (w 51) w 35 w 32 or later w 24 (spring term)
  w 50 w 47 or earlier (autumn term)