Checklist prior to licentiate degree

Published: 11 February 2010

Event Responsible/decision Recipient Time
Book time for printing of thesis, via the form "Booking print of licentiate/doctoral thesis 10 weeks before defence of thesis" Doctoral student Printers At the latest 10 term weeks before defence of thesis
Check study results registered in Research Ladok Principal supervisor The departmental administrator At the latest 9 term weeks before defence of thesis
Updating and establishment of individual study plan Supervisors and doctoral student/head of department The departmental administrator At the latest 9 term weeks before defence of thesis
Registration of “All courses completed” in Research Ladok The departmental administrator Degree official Prior to issuing degree certificate

Birth certificate

Doctoral student The departmental administrator At the latest 9 term weeks before defence of thesis

Request for licentiate seminar and proposal of examiner and faculty examiner (with attachments) - form

Doctoral student and principal supervisor Head of Department At the latest 9 term weeks before defence of thesis
Decision on examiner, faculty examiner, time and place of seminar and short summary of contents of licentiate thesis (with attachments) - form Head of Department The departmental administrator At the latest 9 term weeks before defence of thesis
Registered decision on examiner, faculty examiner, time and place of seminar and short summary of contents of licentiate thesis (with attachments) - form The departmental administrator Faculty board (secretary) At the latest 8 term weeks before defence of thesis
Registering licentiate thesis in the LTU publication database Doctoral student Library At the latest 8  term weeks before defence of thesis

Order printing of the thesis via the form "Order print of licentiate-/doctoral thesis 5 weeks before defence of thesis". No later than 12 am.

Doctoral student Printers At the latest,5 term weeks before defence of thesis*
Delivery of print and pdf-file Printers

Printed copies is sent to the specified address.

Pdf-fle is sent to the library for publication in DIVA, and 2 printed cpoies.1 printed copy is sent to the Faculty Board.

3 term weeks before defence of thesis*
       
Distribution of licentiate thesis, paper/website address Doctoral student Examiner, appointed faculty examiner, interested parties, external/interna 3 term weeks before licentiate seminar*
Thesis put up with notification of time and place for seminar Faculty board secretary Library

3 term weeks before licentiate seminar*

Notification, with web address to licentiate thesis Faculty board secretary Communications office (electronic)

Faculty board (electronic)

Department concerned (electronic)

Student service, degree official, (original in doctoral file)

3 weeks before licentiate seminar *

Electronic publishing in the LTU publication database Library Interested parties 3 weeks before licentiate seminar *
Advertising in the LTU calendar Information unit Interested parties 3 weeks before licentiate seminar *
Certificate of licentiate thesis (form) Examiner The departmental administrator At time of licentiate seminar
Registration in Research Ladok of certificate of licentiate seminar The departmental administrator Degree official At time of licentiate seminar, prior to issuing of degree
Degree certificate Doctoral student/Head of the study administration Doctoral student Issued on request of doctoral student who fulfils requirements for degree

* Notification and publication must take place at least 3 term weeks before the seminar. Periods December 20 to January 10 and June 20 to August 10 are excluded from the three weeks.

Term time                                    Licentiate seminar Publishing                                                                 
10 Jan (w 2) – 20 June (w 24) w 2 w 47 or earlier (autumn term)
  w 3 w 48 or earlier (autumn term)
  w 4 w 49 or earlier (autumn term)
  w 24 w 21 or earlier (spring term)
1 Sept (w 35) – 20 Dec (w 51) w 35 w 32 or later w 24 (spring term)
  w 50 w 47 or earlier (autumn term)