Beginning of the ceremony
The ceremony in Aula Aurora will begin at 4 p.m. At 3 p.m. all those participating in the procession will gather in corridor 500 of the D building. Nazanin Emami is in charge of organizing the proceedings. The procession is led by the master of ceremonies. As the procession marches into the auditorium, music is played to mark their entrance, which continues until everyone in the procession is in place.
During the conferment ceremony, you will receive the insignia doctoral hat/laurel wreath, doctor's ring (symbolic) and the diploma. If you participate in the conferment ceremony, you will receive the doctoral hat as a gift. If you are a doctor of philosophy and wish to be conferred with the laurel wreath, you must send notification of this via e-mail to firstname.lastname@example.org.
It is important to take your measurements for the doctoral hat. These measurements must be taken no later than 8 of October.
Measurements can be taken at:
|Luleå||Skräddar’n||Tullgatan 12||0920-691 19|
|Göteborg||Franzens Hattmakeri||V. Skansgatan 1B||073-701 43 09|
|Malmö||Westerblads hattaffär||Ö. Förstadsgatan 27B||040-18 62 97|
|Stockholm||Steens Herrmode||Odengatan 106||08-34 93 00|
|Umeå||Högtidskläder Karlsson eftr||V. Norrlandsgatan 22A||090-77 02 17|
|Uppsala||Rolands Herrmode||Dragarbrunnsgatan 32||018-12 92 00|
If you take the measurements for the hat anywhere outside of Luleå, please send the measurements directly to the hatter - Marie Fredsberg-Lindström, Ekuddevägen 11, 617 32 Skärblacka, or e-mail email@example.com and write Promotion i Luleå and your name. You pay yourself for the measurement. Contact the hatter as soon as possible but no later than October 8 If you are unable to take the measurements for the hat, please inform firstname.lastname@example.org.
If you wish to order a doctor's ring, you may do so via Teknologkåren (LTU's Student Association), Tel 0920-49 25 80. If you wish to receive the ring at the ceremony, you must order it before 17 September. Note that the placing of the ring during the ceremony is only symbolic and that you may order the ring at a different time if you want to.
You may invite three guests to accompany you to both the ceremony and the banquet. Tickets to the ceremony are sent together with letter of confirmation via e-mail. The event is of little satisfaction to children since it requires that they sit still for about two hours. It can be distracting if children are restless or talk during the ceremony.
The Faculty Board invites you, promovendi, to the banquet. The cover charge for the guests to the banquet is SEK 850 per person.
Invited guests shall have taken their places no later than 3.45 p.m. in Aula Aurora. After the ceremony, the guests who are to come to the banquet will make their way to STUK in the C building. Those who do not wish to take a short walk will be able to take a bus to STUK from entrance D2. Your main supervisor will receive a separate invitation to the ceremony.
What to wear
Formal dress is required at the conferment ceremony and banquet reception. Doctors are to wear a tailcoat with white waistcoat and white bow tie, a long dress or two piece garment with a long skirt. Guests are to be in formal dress or a dark suit, long dress or two piece garment with a long skirt.
LTU have hired a photographer to take pictures during the ceremony. After the ceremony, group photographs will be taken in accordance with the schedule which will be posted on Academic ceremony. Photos can be ordered about two weeks after the ceremony.
In order for everything to run smoothly, it is necessary to have a final rehearsal. This will take place on Friday 9 November, from 3:00 p.m. to around 4.30 p.m. in Aula Aurora. There is no dress code for the final rehearsal. Bring the hat box with you after the dress rehearsal.
The banquet will be held in STUK in the C building. The cover charge of SEK 850 per guest is to be paid by credit/debit card via the registration form. No tickets are required for the banquet.
The cover charge includes a three-course dinner with drinks, and coffee. After the meal, everyone is invited to dance. During the meal your guests will sit at "your table".
The festivities commence at around 6.45 p.m. in STUK. In the programme, which will be available by the cloak room, you will find the seating arrangement. The toastmaster is the master of ceremonies, who will start the proceedings.
Cancellations to be notified as soon as possible to email@example.com. Cancellations for guests later than one week before the ceremony and banquet will not be refunded. Please note that non-payment does not equal cancellation.