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FAQ

Published: 8 August 2018

Answers to the most frequently asked questions about the University's academic ceremony.

When does the academic ceremony take place?

This year´s Academic Ceremony takes place on November 9, 2019.

Those who have successfully defended their doctoral thesis during and professors who have commenced their employment, are invited to the ceremony and banquet.

For other event dates and times, please refer to the calendar.

Invitations

Invitations to new doctors and professors are, at the beginning of September, sent to the addresses in the HR database. If you have changed your address please inform your supervisor to ensure that your invitation is sent to the correct address.

Registration

The registration opens in September 2019.

Registration is done via link from the second week of September on:

Programme for the day

Participants of the procession arrive at Aula Aurora at 15:00. Other guests arrive no later than 15:45. 

The ceremony starts at 16:00 and lasts approximately 2½ hours.

The ceremony is followed by a banquet in STUK, to where guests will be taken from Aula Aurora by bus. 

What to wear

Formal dress is required at the academic ceremony and banquet reception. This equals tailcoat with a white vest or belt and white bow tie, black socks and black shoes or a floor length dress or two piece garment with long skirt, in any colour.

Other types of formal wear such as uniforms and traditional dress may occur. Consult the Master of Ceremonies if you have any queries.

Guests who attend both the ceremony and banquet should dress in tailcoat, dark suit or evening gown.

There is no dress code for guests who attend only the ceremony in Aula Aurora.

Children and young people may wear a shirt with tie and trousers or a dress of any length.

 

Guests in Aula Aurora

Admission to the ceremony at the Aula Aurora ticket is required. Tickets are free and are obtained via e-mail after registration for the ceremony.

Guests should be seated in the aula no later than 3.45 p. m. The ceremony will take about two and a half hours.

Our recommendation is that children should not attend the academic ceremony. The event is of little satisfaction to children as it requires that they have to sit still for about two hours. Children rarely have any enjoyment of the ceremony. Children who are moving or talking can be distracting. Try to arrange a babysitter!

Children

Children participate under the same conditions as the adults at the banquet. The same food is served, the envelopes are succumbed the same way. It is up to the parents to decide if the children have benefit of the banquet. For those who want to bring baby in a pram, make note in the registration form.

Photographing

Private photography during the ceremony is permitted from each seat. Please avoid loud, annoying and bulky cameras.

Photographing with hired photographer takes place during and after the ceremony. The photos will be available for order from the photographer about two weeks after the ceremony. More information will follow.

Doctoral hat

The faculties at Luleå University bestows the doctoral hat as a gift to the degree conferred.

Hatter Marie Fredberg Lindström is the one who sews the hats, phone +46 11 473 57 70.

However, you must measure you head for right size of the hat. Any cost for measurement, you pay yourself. You can do that in Luleå at Skräddar´n, Tullgatan 12, telephone +46 920 691 19.

Hat Measurements can for instance also be taken at:

  • Umeå - Högtidskläder i Umeå., Västra Norrlandsgatan 22, phone +46 90 77 02 17
  • Stockholm - Steens Herrmode, Odengatan 106, phone +46 8 34 93 00
  • Uppsala - Rolans Herrmode, Dragarbrunnsgatan 32, phone +46 18 12 92 00
  • Malmö - Westerblads hattaffär, Östra Förstadsgatan 27B, phone +46 40 18 62 97
  • Göteborg - Franzéns Hattmakeri, Västra Skansgatan 1, +46 73 712 43 09 

If you don’t measure your head in Luleå you have to send the measurement to the hatter Marie Fredberg-Lindström who sew the hats:

Marie Fredsberg-Lindström
Ekuddevägen 11
617 32 Skärblacka
SWEDEN

phone +46 11 473 57 70
e-mail: my@hattsmedjan.se

Note Promotion in Luleå and your name. Please make an appointment for measure the head as soon as possibly.

If you are unable to measure for the hat at one of the places mentioned above plese send an e-mail to: akademiskhogtid@ltu.se

If you are a Doctor of Philosophy/Filosofie doktor and wish to be conferred with laurel wreath, please notify the Master of ceremonies.

Doctoral ring

During the ceremony, the handing over of the ring takes place symbolically.

The conferment ceremony is purely voluntary and has no legal significance. Individuals who have defended their thesis and received a degree have the same right to purchase both doctoral ring and doctoral hat, without the obligation of participating in the actual ceremony. The doctoral ring may be acquired from The Student Association of Engeineering

Please note that those entitled to wear the ring can order it at any time during the year.

Diploma

The diploma is proof that one is a degree conferred. Those who do not attend the ceremony will not receive a diploma.

LTU-embroidered collar

Georg Sörman AB at St. Eriksgatan 41 in Stockholm embroider tail collars. They have the pattern of Luleå University of Technology.
e-mail georg.sorman @ georgsorman.se
telephone +46 8 651 33 13.

Rehearsal

To ensure that the ceremony will run as smoothly as possible a rehearsal and practise session of the ceremony will take place in Aula Aurora, at 15:00 the day before the actual ceremony.

Banquet

Special dietary requirements for yourself or your guests must be noted in the registration form.

Alcohol-free wine or mineral water is always served to the person who so desires. Water is available at the tables.

At the dinner you will be placed with your guests and colleagues from the same department. If you have any special wishes these should be made in the registration form for the ceremony.

Cancellations 

Banquet cancellations must be communicated to akademiskhogtid@ltu.se. No refunds will be made for cancellations received less than 7 calendar days before the ceremony and banquet.

Questions about the ceremony

For questions please contact:
Nazanin Emami, ceremonimästare, nazanin.emami@ltu.se 0920-49 19 39 or
Maria Åberg-Andersson, rektors sekreterare, maria.aberg-andersson@ltu.se 0920-49 16 05