Times for Examinations
Examinations must be held between 8:00am and 8:00pm Monday through Saturday. Term tests on instrument and degree concerts may be placed freely within the stipulated academic year. Exchange students who only spend the autumn term at Luleå University of Technology shall be given the opportunity to be examined before the Christmas break.
Notification of Results
The student must receive notification of examination results no later than three weeks after the examination date and no later than two weeks before the next re-examination period. In the examination assignment, it must appear when results will be announced.
Reporting in Ladok
Study results must be reported in the study documentation system, Ladok, no later than five working days after the grading of the examination is completed. The results of each of the partial examinations in a course syllabus on a course must be registered in Ladok independently of each other.
Examinations for Closed Courses
Examination opportunities for closed courses must be given to such an extent that the student has the opportunity to complete his/her studies. Re-examination must be offered twice the first year that the course is not given and then once a year for another two years.
Missing Exam or Other Examination Material
If an examination or other examination material has occurred and it is the university that has made the mistake, the examiner must ensure that the student is given the opportunity to re-conduct the examination through written or oral examination or other examination of knowledge. This should be done as soon as possible after agreement with the student.
The student has the opportunity to write two or more examinations on the same day at the same time. This is subject to the fact that the examination application is made both via Mitt LTU and to the examination administration before the last day of registration has passed. The writing time for the exam will be the time that the longest exam has.
Exam at Another Location
The student's possibilities for an examination in another location are regulated by the Vice-Chancellor. Examination at another location may be permitted if there are strong reasons. Information and forms for the application, which must be made in writing, can be found on the university's Student Website.
Last Examination Opportunity before Graduation
Students who have only one examination left before graduation can be given the opportunity to examine the course on a special occasion. Account must be taken of the university's financial and practical conditions for arranging such an examination on another occasion than the ordinary examination time. In order to be entitled to this opportunity, all other courses including the thesis work must be completed. Certificates showing that this is the case can be obtained from study advisors.
Requests for extra examination time must be submitted at least one month in advance to the course-giving institution. The department decides on the examination date, where the opportunity is, as far as possible, placed on the dates that have been decided in the examination periods at the university. The prerequisites shall be such that the examination opportunity will maintain the same level of legal certainty as in an ordinary examination. Students who fail at this extra examination must wait until the next regular opportunity or re-examination is given in the course.
The date for the examination must be available no later than ten working days before the last application date. No teacher-led lessons may occur during the examination periods.
Giving back written exams, views on correction, etc.
The student has the right to request their exam to be re-marked. Studenttorget (Campus i Luleå) or equivalent function at other campuses shall have clear and known procedures for handing out examinations as well as handling comments on correction of examinations.
In cases where student fees are in arears, the university may not refrain from correcting examinations, reporting exam results, refuse to issue degrees or otherwise use its authority status to exert similar pressure.
Change of Examiner
A student, who has taken two exams for a course or part of a course without an approved result, has the right to have another examiner appointed unless there are special reasons against it. Such an application is made to the Head of Department responsible for the course. If the student is dissatisfied with the Head of the Department's decision, the student can pass the case on to the Vice-Chancellor. The case should, if possible, be dealt with before the next examination opportunity.
If a student has gone through some university education with approved results, the student has the right to use this credit towards education at another university. However, this does not apply if there is a significant difference between the courses. In cases where the course or part of the course may be credited, a marking on credit transfer must be made in Ladok. The decision on credit transfer is made in accordance with the Vice-Chancellor's decision and delegation order.
After studying abroad at a higher education institution, where the university provided the study site with the support of an agreement, the student shall be credited with credits corresponding to the student's documented achievements. This is only the case where the studies do not overlap with previous studies and have been conducted at the academic level. After completing his/her studies abroad, the student must apply for credits on a special form that is available on the university's website.
Students who intend to study abroad on their own, so-called "free movers", should apply for a leave of absence from their studies. Application for credit transfer is made on the above-mentioned form. In these cases, an individual examination is made regarding credit transfer upon return. The university does not guarantee that these studies will be credited.
Approval of Internships and Placement Training (VFU in Swedish)
All departments that are responsible for courses where internships or placements are included, shall establish specific guidelines for how the activity is to be conducted.
In Sweden, it is the student's responsibility to apply for their degree. One does not receive it automatically with completion of all courses. The application of the national and local degree regulations by Luleå University of Technology has been decided in "Guidelines for the Handling of Degrees".
Handling of Personal Data
The student's personal data is processed in accordance with the General Data Protection Regulation (GDPR). The university deals with personal data in and for the university's assignments as educational providers and research institutions. The University is responsible for ensuring that personal data is protected by appropriate technical and organizational measures. More information about the treatment of student personal information can be found on the Student Website.