Examinations

The registration for exams will open three weeks before the closing date.

Certain exemptions where courses do not comply with the academic year must be submitted no later than 14 days prior to the examination.

Examination period for academic year 2019/2020

Resit period academic year 2019/2020

To be able to write a written exam, you must be registered for the exam before the deadline.

Regulations during examinations

• Toilet Registry: Should you need to use the toilet during an exam, you must fill in a registry with your name, social security number, course code, the time you leave the exam room and the time when you return to the exam room. Each invigilator has a toilet registry.
• Pencil Cases may not be kept on the student's desk.
• Please bring valid ID to the exam (LTU card counts as a valid ID.)  In case you do not have any ID, you can obtain a temporary LTU card for 50kr at the Student Reception Desk.
• If you arrive more than 45 minutes after the exam has started, you may not sit the exam.
• You may not leave the examination room during the exam first hour (even if you have completed the exam).
• Mobile phones may be taken into the examination room, but should be turned off and placed in your bag.

Other

• Please bring something to eat and/or drink during the exam as you are not able to purchase items during your exam.
• To avoid allergic reactions, do not bring  nuts of any kind to the examination room.
• Arrive in plenty of time before your exam so that you can find the specified location before the exam begins.
• All exams are scanned. Please, fill out the scanning sheet properly. If it's unreadable (i.e. messy) the exam will not be scanned. The personal number consists of 12 characters, YYYMMDD-XXXX. You need to use a pen with black or blue ink and you also need to write the numbers properly.

Double Exams

If you have multiple examinations (two or more examinations on the same day) you need to register to your exams at My LTU, and then you must notify the exam administration before the application deadline has passed.

The main rule is that no additional write time is granted, write time is the time that the longest exam has.

Specific reasons can be tested at the exam administration.

If you are a distance student, you do not need to fill out the following form.

Last Exam Before Graduating

If you only have one exam left to complete your degree, you may be given an opportunity to sit an additional exam.

To do this, all other courses including the degree project (thesis), must be finished. The study counsellors can provide verification that that is the case.

Requests to sit additional exams must be submitted to the department at least one month in advance. If you fail this extra exam, you must wait until the next regularly schedule exam period to re-sit the exam.

Exams in courses that are discontinued

Exams for discontinued courses should be given to an extent necessary to allow the students to pursue their studies in a reasonable amount of time.

Exams should be scheduled twice in the first year after the course is discontinued. After this, the exam is scheduled once per year for an additional two years after the course is discontinued.

Luleå University of Technology does not guarantee that vacancies are available for the exam at another exam site.  You are responsible for arranging the exam as per the checklist below. Examinations will take place simultaneously (same time and date) as it would at Luleå University of Technology. If you do not find a place for the examination that meets the requirements above, you option is to complete the exam on campus in Luleå.

In case of missed registration for the exam, we direct to you the link below for missed registration.

Checklist for entry to the exam at a distance

1. Find an exam venue based on the list (see link below to map or list of exam types)
2. Contact the contact person at the exam venue where you want to check and book your location. Note that the time of the exam is not stated until after the registration period has expired. This is done by the university's central exam administration and is estimated in the exam schedule (see below). Remote distances are added as far as it starts at. 9:00 PM, therefore, book that time provisionally.
3. Do your exam registration via My LTU -> Examination -> Examination registration. Choose the exam place you have booked and click on Register. .  Note: The exam venue you enter in the form must conform to the approved exam places in the list below.
4. A few days after the closing of the examination, check the time in the exam schedule (see below).
5. Study! Good luck.

If you do not find an exam venue that can receive you for the exam, contact your institution (link below). Should you not be able to write the exam you have signed up for, you must inform the contact person with a copy to the institution (see below). If you misuse this, there is a risk that the exam site will not receive students from the university in the future and that both the exam site and Luleå University of Technology will receive unnecessary costs.

In order to write your exams, you must register in My LTU.  In addition, you also need to apply if you require special adaptations during your exam.  This is done in the form below. 

Applications must be made no later than the last date for the current exam or re-exam period.

* In case of illness, please notify us via: tentamen@ltu.se

Written examinations should normally be taken at LTU, though in exceptional cases – provided you have strong reasons – you may be allowed to write the examination at another location.

The following are considered strong reasons:

1. If you are unable to attend examination at the regular LTU location due to personal illness or military service.*
2. If you are residing at another location for the purposes of your on-going programme/course (e.g. work experience, degree project or course at other university).
3. If you have completed your last LTU semester.

Reason 1. must be certified (in Swedish or English): illness by doctor’s certificate, and compulsory Military service by conscription, both with clearly stated dates.

Examination venue requirements

It is your responsibility to contact the examination venue you are proposing to check that it meets the requirements. This must be done before you apply for permission to write take your examination in another location.

The examination venue must have approved exam supervision procedures and premises. Approved supervision procedures means that an exam invigilator must be present in the exam room/premises for the entire duration of the exam.

The examination venue must be a college, university, learning centre or a similar higher education establishment.

The examination must take place at the same date and time as the examination is given at LTU, with timings always in Swedish local time. No time-zone adjustments are approved.

If time-zone differences make it impossible to sit the exam at Swedish local time please contact the Student Service Desk for further help. 

Please note

If you are unable to attend, it is your responsibility to inform the examination venue and the department responsible for the course. Failing to do so more than once might jeopardize your chances of receiving further permissions to take an examination at another location.

Any additional expenses relating to the examination venue you must pay yourself.

Sitting an examination at another location carries a risk on your part. The department cannot take any responsibility for eventual mishaps such as e.g. if the department is unable to reach the contact person, the examination papers do not arrive in time, or if the examination venue cannot accommodate you for an examination taking place in the afternoon or evening. The time of the examination is appointed only a week or two before the examination; some examination venues are not open in the afternoon or evening/night and it can be difficult to find another venue at short notice.

Application

Before you complete the application form, you must have received confirmation from the examination venue acknowledging they meet all requirements and that you may take the examination there at the set date and time (mostly at 9.00 a.m. but in some cases in the afternoon). Personal illness or military service must be supported by certification.

You can only make an application regarding the closest following examination period; you may not send in your form several months in advance since the information given might be out of date. This means that applications submitted too early will be rejected.

• Complete and print out the form, sign it and attach any necessary certification.

• The application form must have been received by LTU no later than the Application deadline for examination at other locations. Applications submitted to late will be rejected.

• Send your application form and certification in an envelope marked with the course code to:

  Luleå University of Technology, Student Reception Desk, 971 87 LULEÅ, Sweden.

• Students no longer residing in Sweden may send in their application by E-mail to: registrator@ltu.se If sent by E-mail: scan signed application and certificate, enclose as attachment.

N.B. Incomplete applications will be rejected.

Decisions about examinations at other locations are made by the department providing the course.

Processing of personal data

The personal data you stated in your application are collected and used if we need to contact you with questions, for identification when writing the examination and for reporting your results.

Your personal information is handled by the relevant department and is handed out to the site you applied to write your exam at, for administration and for identification at the exam occasion.

Luleå University of Technology holds and manages these personal data locally for the time needed to administer the current exam period, after this your application is filed centrally.

For more detailed information about how LTU processes your personal information, click here

NB: The Application deadline for examination at other locations is around 2 weeks earlier than the deadline for normal applications on My LTU.

All exams are scanned and you will receive an e-mail with a link to a PDF of your exam. You can also find the exam at My LTU > Examination > Graded exams

Please note that you have to fill out the scanning sheet properly. If it's unreadable (i.e. messy) the exam will not be scanned. You need to use a pen with black or blue ink and you also need to write the numbers properly.