Apply for a job

We are always looking for new dedicated staff, from researchers and teachers to technical and administrative staff.

To apply for a position at Luleå University of Technology, register an account in our recruitment system.

If you have questions about the application procedure and the content of the application, please contact the contact person indicated in the relevant advertisement.

For technical questions, please use the form below, indicating the reference number of the advertisement in the subject line. Technical support is provided during office hours.

• Error report Servicedesk
  Form in Swedish

Instructions for teachers

When applying for a teaching position at Luleå University of Technology, you apply through our recruitment system. Be sure to submit a complete application. Qualified applicants are evaluated by external experts.

Instructions for applicants are intended to be used when applying for employment as professor, assistant professor, senior lecturer, associate senior lecturer and when assessing eligibility for senior lecturer, assistant professor, professor and when applying to be admitted as an unpaid associate professor.

The purpose of the instructions is to make it easier for you as an applicant and for the experts who will assess the application documents.

Application documents for employment as professor, assistant professor, senior lecturer, associate senior lecturer, when applying for examination for higher qualification to professor and senior lecturer must be attached to the application via our recruitment system.

• Instructions for applicants (.pdf) pdf, 99.7 kB.
  

Appointment procedure

The employment regulation is a local regulation that regulates the employment of teachers.

• Employment regulations
  LTU-5480-2023
  

Appeals

An authority's decision to employ someone can, as a rule, be appealed (with the exception of employment as a doctoral student).
The right to appeal is held by the person to whom the decision relates, i.e. the person who has applied for the employment.
The appeal period is three weeks, counting from the day on which the decision in accordance with 7§ AF was announced and posted on the authority's notice board.

Appeal reference

If you wish to appeal the decision, you must do so in writing. You should send the letter to the Higher Education Appeals Board.

The letter should be sent/delivered to:

Luleå University of Technology
Registrar
971 87 Luleå

Describe the decision in question, how you want the decision to be changed and why you think the decision should be changed.

For your appeal to be considered, your letter must be received by the university within three weeks of the date the decision was posted on the university's notice board.

Sign the letter and state your name, personal identity number, postal address and telephone number. If you use a representative, the representative can sign the letter instead. In that case, send it with a power of attorney.

Trade union contacts

SEKO
Contact person: Pernilla Bäckström
pernilla.backstrom@ltu.se
0920- 49 2136

SACO-S
Saco-styrelsen@list.ltu.se
Contact person: Diana Chroneer
diana.chroneer@ltu.se
0920- 49 2037

OFR-S
Contact person: Marika Vesterberg
marika.vesterberg@ltu.se
0920- 49 1721

About External Experts

External experts play a central role in Luleå University of Technology’s work to ensure high quality, legal certainty, and academic excellence in the recruitment and evaluation of teachers and researchers.

Through independent and scientifically grounded assessments, external experts contribute to ensuring that the university’s decisions are made on objective and merit-based grounds. The assignment requires a high level of subject expertise, integrity, and independence, and is an important part of the university’s quality assurance work.

This page contains information and instructions for external experts undertaking assignments for Luleå University of Technology.

More information for you as an external expert at Luleå University of Technology

Thank you for accepting the assignment as an external expert at Luleå University of Technology. Your assessment is an important part of the university’s work to ensure high academic quality, legal certainty, and transparency in recruitment and promotion procedures.

As an external expert, you provide an independent and scientifically grounded evaluation of applicants’ merits in relation to the relevant position or assessment.

The assignment as an external expert

The assignment entails objectively reviewing the applicant’s documents and assessing scientific, pedagogical, and, where applicable, artistic or professional competence based on:

• eligibility requirements
• assessment criteria
• position profile
• subject description

The assessment must be carried out individually and independently. Irrelevant factors such as gender, age, ethnicity, or other personal circumstances must not influence the evaluation.

In recruitment cases, the assessment must also result in:

• comparison of candidates
• qualitative analysis of strengths and weaknesses
• final ranking of the top candidates

Fundamental principles

As an external expert, you are expected to work in accordance with the following principles:

Objectivity and impartiality

• The assessment must be merit-based and based on documented achievements and qualifications.

Transparency

• Your considerations must be clear and well justified, showing how you reached your conclusions.

Equal treatment

• All applicants must be assessed according to the same criteria and conditions.

Qualitative assessment

• The report must be analytical and include qualitative reasoning about strengths, weaknesses, and potential—not only summaries of CVs or publication lists.

Conflict of interest and independence

By accepting the assignment, you certify that no conflict of interest exists. You will receive a declaration of conflict of interest to complete before your assignment.

Luleå University of Technology applies the Administrative Procedure Act (2017:900) and the following practice:

• Conflict of interest exists in cases of scientific collaboration or co-production within the last five years
• Conflict of interest may exist for a longer period in cases of close collaboration
• The relationship between a doctoral student and a principal supervisor is always considered a conflict of interest, regardless of time

If you are unsure whether a conflict of interest exists, you must immediately contact the university before starting the assessment.

What we expect from you

We expect you to:

• carefully review all relevant documents
• relate your assessment to applicable eligibility requirements and assessment criteria
• make an independent quality assessment
• describe and evaluate the applicants’ competencies
• clearly argue for your conclusions
• submit a well-structured and signed expert statement within the agreed timeframe

Content of the expert report

The expert report should normally include:

For promotion cases

1. Brief account of the applicant
2. Assessment of eligibility
3. Analysis of how the applicant meets the assessment criteria
4. Overall assessment
5. Signature

For recruitment

1. Which applicants are eligible
2. Which applicants are not eligible
3. Qualitative analysis of the eligible applicants’ competencies
4. Ranking of the top candidates
5. Signature

Scope of the report

Recommended length:

Assessment areas

Scientific competence

The assessment includes, among other things:

• doctoral degree or equivalent competence
• quality and quantity of scientific output
• international and national research dissemination
• independence
• potential to develop research
• experience in research leadership
• external research funding
• supervisory experience

Pedagogical competence

Pedagogical competence is assessed through the teaching portfolio and includes:

• teaching philosophy
• student-centered approach
• inclusive learning environment
• development of teaching
• student learning and development
• pedagogical leadership

Equal consideration must be given to pedagogical and scientific competence.

Special assessments

Professor and Head of Subject

For these recruitments, particular emphasis should be placed on leadership abilities, such as:

• staff responsibility
• organizational development
• budget responsibility
• strategic leadership

Adjunct appointments

For adjunct professors and senior lecturers, particular emphasis may be placed on:

• advanced professional experience
• development work outside academia
• industry collaboration
• applied practical competence

Artistic professor

For artistic positions, the following are also assessed:

• artistic production
• international artistic level
• artistic leadership
• artistic development and innovation

Remuneration and compensation

Remuneration is paid to individuals (not companies) after:

• the expert report has been approved by the chair of the appointments board
• the case has been closed
• a correctly completed remuneration form has been submitted

Applicable fees

Examples of remuneration forms and bonus payments are provided in the university’s templates.

Remuneration forms

After completion of the assignment, remuneration forms are submitted according to specific instructions.

The following templates are used:

• Remuneration form – external expert
• Remuneration form – Head of Subject

Clarifications and additions

The appointments board may, if necessary, request additions, clarifications, or further justifications to the expert report.

Confidentiality and handling of documents

All documentation and communication within the assignment must be treated confidentially and used only within the scope of the assignment. As an external expert, you are responsible for ensuring that unauthorized persons do not gain access to the information you have received from Luleå University of Technology.

You must therefore take the following measures:

• Protect your device (computer, tablet, etc.) with a personal login and keep it updated with the latest security updates
• Do not upload files to cloud services or AI services such as ChatGPT, Google Drive, etc.
• Secure printed documents when not in use

After completing the assignment:

• Delete all downloaded files and empty the recycle bin
• Shred documents before recycling

You are obligated to observe confidentiality and handle classified information, personal data, and other sensitive details with the utmost care. This obligation also applies after your assignment as an external expert has ended.

Contact

If you have any questions, please contact the responsible HR administrator, Lena Lindfors, at: hr-enheten@ltu.se

Thank you for your assignment

We value your time, expertise, and work as an external expert. Through your assessment, you contribute to ensuring quality, legal certainty, and academic excellence at Luleå University of Technology.