Register and publish your degree project
When your thesis is completed and approved, it must be made available in the publication database (DiVA). Your registration will be checked by the education administrator before publication.
1) Create an accessible PDF file
Before you create a cover to your thesis, you need to have your thesis in PDF format. The PDF document must fulfil the requirements of the Act on the Accessibility of Digital Public Services – often referred to by the Swedish acronym for the act, DOS.
One tip is to make your Word file as accessible as possible before reformatting it into a PDF. It is usually easier to fix accessibility in Word. After you have formatted your Word file into a PDF, you need to check that your PDF is accessible and fix any errors in Adobe. If you've already made the basics accessible in Word, there are usually less things to fix.
- Create and verify PDF accessibility
External link.
Adobe Acrobat Pro provides testing tools for checking and correcting the availability of PDF documents. NOTE! As a student you have a licence to use Adobe Acrobat Pro but only on the university's computers, ie in computer rooms or the cloud computer room Citrix. - Read more about Adobe software
Opens in new window.
In addition to the pages above, there are plenty of guides and films you can search for on the web that describe how to create accessible files.
2) Create a cover
Once your PDF is accessible, it is time to create a cover for it before submitting it to your examiner.
- Create a cover
External link, opens in new window.
Log in with your LTU account.
3) Register your thesis in DiVA
Once your thesis has a cover and is approved by the examiner, it is time to register the thesis in the publication database.
It is important that you carefully follow the instructions in the manual or instructional video to ensure that everything is correct. Please note that in order to receive a confirmation of your registration, you must enter your department and your e-mail address.
4) Publish the thesis in DiVA
The main rule when publishing a thesis at Luleå University of Technology is that it should be published Open Access. Open Access publication means making the thesis publicly available e.g. through Google and other search engines. Publishing your student thesis publicly is a good way to market your knowledge and competences.
If you choose not to publish the thesis publicly, you should archive the pdf in DiVA. This is according to current procedures since the university is subject to the principle of public access to information. This means that a document, such as a thesis, after a confidentiality assessment, must be released when the public requests access to it.
You should have any films, music files and/or other attachments available as you also have the opportunity to upload them together with the thesis. Keep in mind that you must have copyright or the author's permission if you use images/film/music in your work.
Questions and answers about registering and publishing a thesis
Log in with your LTU username and password. You need an active user at Luleå University of Technology.
Your user can be temporarily reactivated. Please contact Service Point.
No, the examined report is the basis for the grading decision. Once the report has been examined, it cannot be changed and must be archived in the version that was graded.
Changes to DiVA can only be made by authorized staff. Depending on the type of changes you want to make, you may need to identify yourself. Contact Service Point.
This can only be done by authorized staff and you need to be able to identify yourself. Contact Service Point.
This varies depending on the workload of the institutions during the academic year. The processing time is generally longer at the end of the semester and during holidays. A correctly registered student thesis has a faster processing time. Normal processing time is up to 4 weeks.
You will receive a confirmation email when your paper is published. Check that the email is not caught in the spam filter. Normal processing time is up to 4 weeks. If you have been waiting longer, please contact Service Point.
Try a different browser. If this does not solve the problem, contact Service Point.
Try a different browser. If this does not solve the problem, contact Service Point.
Are you a single author?
Did you provide your email address and institution when you registered your paper? Please check that the email is not caught in the spam filter. Otherwise, contact Service Point.
Does the thesis have several authors?
The registration email will only be sent to the first author (the first one entered in DiVA). Check that the email is not caught in the spam filter. Otherwise, contact Service Point.
- Use the template below and fill in your details, then merge the template with your work.
Cover template (.pdf)
Pdf, 44.4 kB, opens in new window.
Use the template below and then merge the template with your work
Problems with registration?
If you have any questions about your registration, you are welcome to contact Service Point. Please note that the processing time can take up to four weeks before a thesis is published.
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